Girls Xcel Team Policies

TEAM Policy

*Due to the length of TEAM classes, each class will receive a break during the class. During the break, we encourage all TEAM members to bring a snack.  In addition, TEAM member’s are always encouraged to bring their own water bottle or drinks for hydration during practice. TEAM member’s are responsible for their own items they bring into the gym, this includes bringing their water bottle home at the end of each practice!  GIM Athletics cannot be held responsible for any lost or stolen items (but if you do know you left something – we encourage you to call us at the gym and we will be glad to set your item aside behind our counter for pick-up during your next class session).

GIM Team Policy 2023-2024

Payment Policies:
Team payment is always due the first week of the month. After the 7 th day of each month, if
payment has not been made, there will be a $20 late fee. Pricing is as follows: Fun Team Bronze
$120, Xcel Bronze $135, Xcel $170 and Xcel Plus $205. Payments exceeding 90 days will be
directed to collections. Payment mailing address is PO Box 87 Freeport, MI 49325. If during
meet season, your monthly payments are overdue, any payments made must go towards the gym
before meet payments are made.

Meet Policies:
The schedule of competitive meets your child will be going to for the year will be given to you
as soon as we have the information (typically in November). This allows you to schedule for
these meets. The meet schedule will have the meet date, the amount the meet will cost, and the
date the money for the meet will be due. On occasion there will be a “To be announced” on the
meet schedule for a meet in which we do not have detailed information to offer at the time. We
will post the information as soon as we receive it. Meet check in times will be sent through email
and be posted in the lobby. The money for the meet is due on or before the due date. You may
elect to pay earlier if you want. If the money for the meet is not paid by the due date, there is s
$20 late fee added to the payment. NO EXCEPTIONS! No Refunds for Meets after due date. If
payments are not made by due date we can NOT guarantee that your child will be able to
compete in said meet.

Holiday Policies:
Payment for your team child is based on a 4-week month (8 days). There are many months
throughout the year that you will get an extra day, sometimes two. This is why if a holiday
(Halloween, Independence Day, Memorial/Labor Day etc) falls on your child’s team day, we do
not make this day up. Christmas week the gym is closed. We do schedule make up days that we
miss on Christmas break. Watch the website, email, and bulletin boards for this information.

Cell Phone Policy:
No Cell phones. Now that almost every child has a cell phone we have noticed that the children
have been playing with them during practice times, and contacting parents for early pick up, this
is NOT ok. There will be a basket in the office where the child cell phone will be placed during
practice. (Or you may leave it at home) If there is an EMERGENCY you may call the office
(269) 795-7620.

When your child in enrolled in our team we have the right to use your child’s image on our
website or Facebook/ Instagram page. These pictures will be used for advertisement. We hope
that your child’s smiling face will encourage more kids to enroll and enjoy gymnastics.
Stealing Policy:
ZERO TOLLERANCE: No Stealing will be allowed or tolerated. If an item has been stolen by
your child, your child will be asked to leave the property and will be asked to leave the team for
the remainder of the season. No refund for what has been paid will be refunded.

ZERO TOLLERANCE: We have Zero tolerance rule for bullying. We do NOT allow bullying of
any kind in our gym and we will ask your child to leave said team. There will be no refund given
for ANY remaining class sessions for that month. Please understand we want ALL of the kids at
the gym to feel welcome NO matter what! If a child wishes to return in the future, it will be
determined on a case by case basis.

Fun Point system:
There will be a reward style point system for the kids on team only. If they show up on time
(5min early) 1 point, wear their GIM t-shirt 1 point, bring water bottle 1 point, learn new skill 10
points, coach rewards for best attitude, most improved, ext 5points.

There are NO make-up practices for team children due to absence. We have had problems in the
past with kids wanting to do something else, visit a friend, go shopping, or maybe they just do
not want to come in. I have coaches here for your child whether they show up or not, and to do a
make-up on another day when I may not have enough coaches scheduled to work, presents a
problem. They may come in during open gym hours and work on their own without a coach.
The missed practice time must be made up in the same month as the missed practice.

Snow Days:
GIM Athletics will rarely cancel classes due to weather. We find that Middleville streets are
generally cleared by practice times. Please use your own judgment when driving from your area.
Should we have extreme weather, such as blizzard conditions please tune to Wood TV 8 for GIM
closing information. We will also update our website, Facebook, Instagram and voicemail
message at the gym by 2pm that day. Make up days TBD

Should your child experience an injury at GIM or at home that would restrict them from
complete participation in normal practice lessons; GIM requires a doctor certified injury/illness
report. GIM has a specialized workout routine for those with injuries. Your child will be
expected to attend as if no injury was present. Maintaining the team structure, strength, and
element/skill education during an injury is very important. No credits or refunds will be given
due to injury.

Website/Emails/Bulletin Boards:
It is important that you check the website,, for new information regarding
every aspect of GIM. Also make sure you are receiving our emails (
New information, or changes to schedules will also be on the erasable board in the lobby. You
will miss a lot of important information if you do not check these 3 locations.
If you have any questions, please send us an email or call at (269) 795-7620 or speak with a staff
member at any time.

GIM Athletics Staff

If you have any questions, please send us an email or call at 269-795-7620 or speak with a staff member at any time.